Demonstration · Illustrative data · BI Consulting Services

Article 64A quarterly filing board · Twin Lakes Community

The 45-day quarterly pack, assembled once and read live.

Everything North Carolina General Statute 58-64A-205 asks for within 45 days of each fiscal quarter end, plus the eight ratios of 58-64A-150(a)(39) across six years and two reporting entities, in one board. Burlington, Alamance County. One campus, five independent living residence groups and four levels of care.

Prepared for Pamela

Quarter at a glance

G.S. 58-64A-205

The four numbers the Commissioner's quarterly filing turns on. Every one of them moves with all four filters above.

12-month daily average occupancy
0%
 
Occupied residences in scope
0
 
Days cash on hand
0
 
Debt service coverage ratio
0x
 
1 

The Arc of Care, drawn to this quarter's occupancy

Signature view

Twin Lakes calls its continuum the Arc of Care, so the board draws it as one. The arc rises from the five independent living residence groups on the left, through Deacon Pointe and Moneta Springs, to Coble Creek, with Homecare reaching off campus to the right. Each node is sized by the residences in that unit type and filled to its occupancy for the selected quarter. The two lakes are drawn to scale against one another, not against the campus.

THE TWO LAKES 3815 WADE COBLE DR. ONE CAMPUS · BURLINGTON, ALAMANCE COUNTY, NORTH CAROLINA
Independent living Assisted living Memory care and adult day Skilled nursing and rehab Homecare, off campus A node outlined but unfilled is outside the current filter.
2 

Occupancy by living unit type

G.S. 58-64A-205 and 58-64A-150(a)(21)

The statute asks for the 12-month daily average occupancy rate by living unit type at each North Carolina community. Twin Lakes is one community, so this is the whole filing. Subtotals add to the total on every filter combination.

3 

Entrance contract mix

Disclosure statement

Twin Lakes offers a 50% refundable contract and a standard 30-month declining refund contract on every independent living home. Care residences at Deacon Pointe, Moneta Springs and Coble Creek carry no entrance contract, so they are counted separately and never folded into either column.

50% refundable 30-month declining No entrance contract, care residences
4 

The 45-day clock

G.S. 58-64A-205, 195, 160

Four filings a year on a 45-day clock, one audit on a 150-day clock, one revised disclosure statement on a 150-day clock, and semiannual in-person resident meetings with an independent board member. The quarter you select is highlighted.

5 

The eight ratios, three actual years and three forecast years

G.S. 58-64A-150(a)(39)

 

Ratio FY2023FY2024FY2025 FY2026 FFY2027 FFY2028 F Quarter to date
6 

Hours given back to Alamance County

Community benefit

Nothing in Article 64A asks for this one. Twin Lakes publishes it anyway: more than 16,000 hours each year in volunteer services to the broader community, and the North Carolina Award for Outstanding Volunteer Service from the Office of the Governor. A board that only ever shows days cash on hand will slowly stop mentioning it, so it sits here beside the ratios on purpose.

7 

Ask the data

Private AI, your own server

Type a question in plain English and get the number with the panel it came from. In a live deployment this model sits on a server inside your own network. No resident record, no census file and no financial statement leaves Twin Lakes.

 
 
 
Runs on your own server. The question, the answer and every number behind it stay inside your network. The model is given read access to the census, general ledger and filing calendar tables only, and it cites the panel it drew from so the answer can be checked against the filing.
8 

Three automations, and what each one replaces

Illustrative hours

These are the three we would build first at a single-campus CCRC filing four quarterly packs, one audit and one revised disclosure statement a year. The hours are illustrative and are stated as a range, because they depend on how much of the census already lives in one system.

Automation one

The quarterly pack assembles itself

On the first business day after each quarter end, the census, general ledger and schedule of units pull into one template: unaudited statements for the provider and the obligated group, 12-month daily average occupancy by living unit type, and a narrative stub flagging every ratio that moved more than a set threshold.

Replaces: four rounds a year of exporting census by unit type, reconciling it to the unit schedule by hand, and rebuilding the same workbook from last quarter's copy.
Illustrative: 18 to 26 hours per quarter, 72 to 104 hours a year
Automation two

Occupancy by unit type, daily instead of annually

The 12-month daily average is computed every night from move-ins, move-outs and internal transfers, per residence group and per level of care. The quarterly figure stops being a reconstruction and becomes a read. Transfers between Deacon Pointe, Moneta Springs and Coble Creek are counted once, in the right direction.

Replaces: the end-of-quarter scramble to work out a daily average from monthly snapshots, and the judgment calls about residents who moved mid-month.
Illustrative: 9 to 14 hours per quarter, 36 to 56 hours a year
Automation three

Board and leadership change notices, filed on time

The statute requires notice of any change to the board, the president, the CEO, the CFO or the organizational documents. A watch on your board roster and officer list raises a draft notice the day a change is recorded, with the 45-day deadline already on it, and routes it for signature.

Replaces: remembering. This is the requirement that is easiest to satisfy and easiest to miss, because it is event-driven rather than calendar-driven.
Illustrative: 3 to 6 hours per event, plus the risk it removes
9 

What is real here, and what is illustrative

Anchored to public figures. The unit counts on this board are built up from numbers Twin Lakes publishes on twinlakescomm.org: 474 independent living choices (FAQ page), of which 84 are Stockton Apartments and 24 are Wittenberg Apartments (Our Residences page), plus 36 private apartments at Deacon Pointe (Deacon Pointe page), 104 private rooms at Coble Creek (Coble Creek page) and up to 12 participants at The Harbor (Moneta Springs page). The split of the remaining independent living homes between Garden Homes, Villas, and Aldersgate and Brandenburg, and the Moneta Springs residence count, are illustrative and are the only unit figures on this board that Twin Lakes does not publish. Note one number to settle: the Our Residences page says over 510 independent living homes while the FAQ page says 474. This board uses 474, the lower and more recent of the two, and the scorecard raises the difference as a finding.

Illustrative throughout. Every occupancy rate, every financial ratio, every dollar, every contract split and every hours figure on this board is illustrative demonstration data constructed by BI Consulting Services to show the shape of the work. None of it was taken from Twin Lakes, none of it was estimated from Twin Lakes, and none of it should be read as a statement about how Twin Lakes actually performs. The data is internally consistent: subtotals add to totals, the contract columns sum to occupied residences, and the ratios move together the way they would in a real set of statements.

The statute. House Bill 357 (2025), Session Law 2025-58 repealed Article 64 of Chapter 58 and enacted Article 64A, effective 1 December 2025. G.S. 58-64A-205 requires, within 45 days after each fiscal quarter end, unaudited financial statements for the provider and any obligated group, the 12-month daily average occupancy rate by living unit type at each North Carolina community, and notice of any change to the board, president, CEO, CFO or organizational documents. G.S. 58-64A-150(a)(39) requires the eight ratios shown above for the past three fiscal years and the next three forecast years, for the provider alone and for the obligated group, with a narrative for material change. Twin Lakes Community is listed on the North Carolina Department of Insurance register of licensed continuing care retirement communities under Alamance County, and the Twin Lakes About page states the designation directly. Fiscal year ends assumed for this demonstration; the real quarter end dates follow your own fiscal calendar.

Demonstration · Illustrative data · BI Consulting Services